This Association shall be called the New Zealand Statistical Association
AIMS AND OBJECTS
The object of the Association will be to promote research into and the
practice and understanding of statistics in New Zealand for the common
Membership shall consist of three classes:
Ordinary members: Except for foundation ordinary members,
the method of election to the membership will be by application to the
Secretary, approval then being given by the Executive Committee. The
Executive Committee may establish sub-classes of ordinary membership
eligible for alternative subscription rates.
Honorary Life Members: Honorary Life Members are ordinary
members of the Association who have been nominated by the Executive
Committee and elected by a majority vote at a General Meeting of the
Association on the basis of a long and distinguished record of service
to the Association. They have all the rights of an ordinary member.
Corporate members: Firms or organizations interested in
furthering the aims and objects of the Association. The method of
election shall be the same as for ordinary members. Corporate members
are entitled to have staff members attend General Meetings of the
Association without their being ordinary members, but persons attending
in this capacity will have no voting rights on any motion presented or
ballot conducted at such meetings, except in the election of the
corporate representative on the Executive Committee at the Annual
The annual subscription for both ordinary and corporate members will be
fixed from year to year by the majority vote of the ordinary members
present at the Annual General Meeting. Honorary life members shall not
be liable for any subscription.
EXPULSION OF MEMBERS
Any member whose annual subscription is not paid within 3 months of
invoices being first posted out may forfeit membership and may be
re-admitted to membership only by method of rule 3, or by payment of
RESIGNATION OF MEMBERS
Members may resign by written notification to the Secretary of the
LOCAL BRANCHES AND AFFILIATED GROUPS
The Association may grant the status of Local Branch or
Affiliated Group to any group formed with an object compatible with the
objects of the Association. The status of Local Branch or Affiliated
Group shall be granted, and may be revoked, by a majority vote at a
General Meeting of the Association, and may at any time and at the
discretion of the Executive Committee of the Association, be affirmed or
suspended pending the next Annual General Meeting. A Local Branch or
Affiliated Group may terminate its affiliation at any time by giving
notice in writing to the Association.
The granting of such status shall not confer upon the
group, nor any of its members, any of the rights of a member of the
Association, and shall not place the Association under any financial or
other obligation to the group or to its members. The acceptance of such
status shall place no financial or other obligation to the Association
upon the group nor upon its members. If a financial relationship is
established between the Association and a Local Branch or Affiliated
Group, the Group will report to the Executive Committee on its financial
RELATIONSHIPS WITH OTHER ORGANIZATIONS
The Executive Committee may enter into working arrangements and
reciprocity agreements with other societies and organizations.
There shall be an Annual General Meeting of the Association
within six months of the end of each financial year, or nine months
under the specific exemption of the previous Annual General Meeting.
The financial year shall end on the last day of March each
Notice and agenda of the Annual General Meeting shall be
distributed to members by circular at least fourteen days before the
Sixteen ordinary members shall constitute a quorum for an
Annual General Meeting.
The President shall chair the meeting. If the President is
unable to be present, the meeting shall elect another member to the
Voting shall be decided by voices or show of hands at the
discretion of the chair. The chair shall have a deliberative and casting
vote. A ballot shall be taken if requested by any member.
Special General Meetings of the Association may be held
from time to time at the discretion of the Executive Committee guided by
the wishes of the members, following the same protocols as for Annual
ALTERATION OF RULES
The rules of the Association may be altered, added to, or
rescinded only by the Annual General Meeting or a meeting specially
called for the purpose and for which notices are sent to members as in
No such alteration, addition or rescinding shall be
permitted if it in any way affects the tax-exempt status of the
Notification of a proposal to alter the rules must reach
the Secretary at least one month before the meeting at which the
proposal is to be put forward.
Modifications to the constitution will require a two-thirds
majority of votes of members present at the meeting.
COMPOSITION OF THE EXECUTIVE COMMITTEE
The President, Secretary, Treasurer, five representatives
and one corporate members' representative, all of whom must be ordinary
members of the Association, will be elected to the Executive Committee
of the Association. Candidates for these positions must be proposed and
seconded at the Annual General Meeting.
The President, Secretary and Treasurer will each be elected
by separate ballot.
Nominations will then be called for five representatives of
the ordinary members and, a ballot having been taken, the five nominees
receiving the highest number of votes shall be declared elected.
The corporate members' representative will be elected by
the official representatives of the corporate members (one per corporate
member) present at the meeting.
The Executive Committee shall have power to co-opt members
to fill temporary vacancies in elected positions.
Ordinary members of the Association who are on the
Editorial Board of the Australian and New Zealand Journal of Statistics
will be ex officio members of the Executive Committee.
In addition, sub-committee representatives and portfolio
holders specified in the Policy Document of the Executive Committee will
be ex officio members of the Executive Committee, and their
positions will be put collectively to the Annual General Meeting for
endorsement. The Annual General Meeting may direct the Executive
Committee to review its portfolios.
The Executive Committee shall conduct the affairs of the
Association between General Meetings of the Association, and, through
the President, shall report to the Annual General Meeting upon the state
of the Association's affairs.
The President shall chair any meeting. If the President is
unable to be present, the meeting shall elect another member to the
The Executive Committee shall hold meetings as it sees fit.
Decisions at meetings shall be by majority vote with the
chair having the casting vote in the case of a tie. The quorum necessary
for transaction of business at a meeting shall be four.
The Executive Committee may also decide questions and take
action without a meeting, in which case every attempt shall be made to
obtain the opinion of every member of the Executive Committee within a
given time frame, and the approval of a clear majority of responding
members, or four members, whichever is greater, including the President,
shall constitute a decision of the Executive Committee; any such action
shall be reported to the next Executive Committee meeting.
The Executive Committee may delegate one or more of its
members the authority to exercise any of the powers of the Executive
Committee on such terms as the Executive Committee sees fit.
Executive Committee may adopt a policy document to support its
management of the affairs of the Association, provided no policy
contravenes the constitution. A policy or amendment or repeal shall be
passed by a majority of an Executive Committee meeting and shall be
notified to the membership in a publication of the Society or otherwise.
The Executive Committee shall review any policy upon request from
a member. The initial policy document and all modifications to Policy
in a given year shall be put to the Annual General Meeting for
EDITORSHIP OF THE AUSTRALIAN AND NEW ZEALAND JOURNAL OF
Executive Committee shall, in conjunction with the Central Council of
the Statistical Society of Australia Incorporated, make appointments to
the Nominating Committee for the selection of new members of the
Editorial Board of the Australian and New Zealand Journal of Statistics.
Recommendations of the Nominating Committee will be put to the Executive
Committee of the New Zealand Statistical Association and the Central
Council of the Statistical Society of Australia Incorporated for
Australian and New Zealand Journal of Statistics who are members of the
New Zealand Statistical Association
shall, in conjunction with Australian Editors, and with the assistance
of the Associate Editors, Technical Editor and Book Review Editor, edit
the Australian and New Zealand Journal of Statistics.
OTHER COMMITTEES AND APPOINTMENTS
The Executive Committee may establish other committees, and appoint
members to portfolios, with such terms of reference as it sees fit. All
committees and appointments report to the Executive Committee. The
members of these committees shall be selected or endorsed by the
Executive Committee except where this authority is vested in the Annual
General Meeting. No committee or member thereof may contract or make
representations in the name of the Association except by delegation from
the Executive Committee. Any member of a committee which receives money
or other property pursuant to a contract entered by the Association or
otherwise for the benefit of the Association shall immediately account
to the Executive Committee.
Proper account shall be kept and a reviewed statement of accounts shall
be presented to the Annual General Meeting. These accounts shall be
forwarded yearly to the Registrar of Incorporated Societies. All
Association funds, except those delegated to a Local Branch or
Affiliated Group, will be under the control of the Executive and shall
be deposited with reputable financial institutions. All withdrawals
from, or drawings upon, Association accounts shall require the signature
of any two of the following persons: Treasurer, Secretary, such two
other members as the Executive Committee may designate from time to
time. All financial activities of the Association, including those
delegated to a Local Branch or Affiliated Group, shall be reported to
the Treasurer and included in the Association's accounts. The
Association shall not have the power to borrow money.
The common seal will be held in the custody of the Secretary. It will be
used by the President in the presence of the Secretary, either by
authority of a vote at a general meeting, or an Executive Committee
DISPOSITION OF PROPERTY
In the event of dissolution of the Association, the disposition of the
property of the Association shall be decided at the last General
Meeting, except that on dissolution no property whatsoever shall be paid
to or distributed directly or indirectly among the members of the
Association. Provided that any disposition of the property shall only be
given or transferred to some other charitable organisation or body
having objects similar to the New Zealand Statistical Association
(Incorporated), within New Zealand.
The Association is prohibited from making any distribution, whether by
way of money, property, or otherwise whatsoever, to any member, save
reasonable remuneration for services performed. No member of the
organisation or any person associated with a member shall participate in
or materially influence any decision made by the organisation in respect
of the payment to or on behalf of that member or associated person of
any income, benefit or advantage whatsoever. Any such income paid shall
be reasonable and relative to that which would be paid in an arm's
length transaction (being the open market value). The provisions and
effect of this clause shall not be removed from this document and shall
be included and implied into any document replacing this document.